Sharing Your Inbox Safely with Your EA

Handing over email feels risky when privacy and speed matter. Use these guardrails to share access with control and confidence.

Sharing Your Inbox Safely with Your EA

Safe ways to share access

  • Delegated access or shared inbox: no password sharing; remove access anytime.
  • Filtering rules: VIPs and approvals go to clear labels; low‑risk promos skip your main view.

Decision rules (keep it short)

Define what to archive, what to reply to with a canned response, and what to forward to you. If a reply needs your voice, put it in “Today” or add it to the follow‑up list.

Triage routine

Two passes a day keep things moving without constant checking. Quick replies happen now; longer items become tasks with owners and dates.

Relatable example

You’re in back‑to‑backs. At 4pm you skim a summary: three intros confirmed, one contract waiting on finance, and two travel changes handled. Nothing is buried—because the EA routed it right when it arrived.

Pitfalls and fixes

  • Too many labels: keep it to a handful; more labels ≠ more clarity.
  • No templates: save replies for scheduling, confirmations, and common requests.

Make it stick

  1. Write five lines of rules (“reply,” “archive,” “needs my review,” etc.).
  2. Create three canned responses you use weekly.
  3. Review and adjust in week two.

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